Court email automation for Collier County litigators

Every Collier County circuit court email and federal CM/ECF notification arrives in your inbox. CourtFlow reads it in under 60 seconds. The system downloads the PDF from the court portal or PACER free-look link, processes it in memory, sends it to Google Gemini for analysis, and extracts the case number, parties, claims, and deadlines. The filing is then filed directly to your Google Drive or OneDrive in case folders—you retain full ownership. No PDF ever touches CourtFlow servers. Meanwhile, detected response deadlines, hearing dates, and filing windows sync to your Google Calendar or Outlook with confidence levels and citations to the underlying procedural rule. A daily briefing email summarizes upcoming deadlines with color-coded urgency. Your team sees only the cases you assign them.

CourtFlow works with Florida circuit courts (including Collier County) and federal district courts. Every deadline detected from a Collier County filing carries a citation to the applicable Florida rule of civil procedure or local court rule. Federal filings are cited to Federal Rules of Civil Procedure. If a deadline's source is unclear, the system flags it for your review instead of guessing. You maintain a backstop—AI-detected deadlines include confidence levels so you can double-check the ones that matter most. The system is designed as a force multiplier alongside attorney judgment, not a replacement for it. You still file documents yourself; CourtFlow handles the reading, analysis, and calendar work that consumes 60 to 90 minutes per day for most solo practitioners.

CourtFlow uses OAuth 2.0 authentication via Google or Microsoft—we never see or store your password. Documents are filed directly to your own Google Drive or OneDrive; CourtFlow does not store, host, or copy them. Case metadata (party names, case numbers, deadlines) is encrypted at rest in our database using AES-256 and is scoped per firm. All traffic is encrypted with TLS 1.2 or higher. OAuth refresh tokens are additionally encrypted at the application layer with AES-256-GCM before storage. Role-based access control (Admin, Attorney, Paralegal, Read-Only) is enforced at both API and UI layers. Every database record carries a tenantId; every query is tenant-scoped to prevent cross-firm data leakage. Signing out immediately revokes stored OAuth access and refresh tokens server-side. You can revoke CourtFlow's access at any time from your Google or Microsoft account settings.

Solo practitioners start at $149/month (1 attorney seat, 250 documents/month, plus one paralegal add-on at $79/month). Professional plans are $349/month (3 seats included, unlimited documents, +$129 per additional attorney, +$79 per additional paralegal). Firm plans are $599/month (6 seats included, unlimited documents, +$99 per additional attorney, +$69 per additional paralegal). All plans include automated deadline detection, Drive and OneDrive sync, and 3 free discovery analyses per month. Annual billing saves up to 17%: Solo $1,490/year, Professional $3,490/year, Firm $5,990/year. A 7-day free trial is available on all plans—card required at checkout, but no charge until day 8. Cancel anytime before the trial ends and you pay nothing.