Stop Reading Court Emails. Let CourtFlow Read Them.
CourtFlow AI automates Sarasota County court email processing, deadline tracking, and document filing. Files to your Google Drive. No servers. 7-day free trial.
What Happens After You Receive a Filing Notice
Every court email from Sarasota County Circuit Court lands in your inbox. You download the PDF from the court portal. You read it. You extract the case number, parties, deadline, and applicable rule. You create a calendar event. You file the document somewhere. You brief your team.
CourtFlow does all of that in under 60 seconds.
When a state-court email arrives, CourtFlow extracts the court portal link, downloads the filing PDF, sends it to Google Gemini for analysis, and files it directly into your own Google Drive in your case folders. Every deadline detected includes a citation to the Florida Rule of Civil Procedure that created it. Deadlines sync to your Google Calendar or Outlook with confidence levels so you know which ones to double-check. A daily briefing email summarizes what's due this week, color-coded by urgency.
You keep full document custody. CourtFlow holds nothing on its servers. Revoke OAuth, the connection ends.
Works for Federal Filings Too
If your practice includes federal cases filed in the Middle District of Florida, CourtFlow processes CM/ECF NEF notifications the same way. When PACER sends a one-time free-look notification, CourtFlow downloads the filing via the free-look URL, analyzes it in memory, and files it to your Drive with deadline citations to the Federal Rules of Civil Procedure.
State or federal, the workflow is identical: email arrives, PDF is processed, metadata and deadlines land on your calendar, documents go to your Drive. You maintain a single inbox and a single source of truth for all incoming filings, regardless of jurisdiction.
Pricing Built for Solo Practitioners and Small Firms
Solo practitioners managing their own caseload start at $149/month. You get 1 attorney seat, 250 documents per month, and the ability to add 1 paralegal for $79/month. If you need more capacity, the Professional plan is $349/month with 3 seats included, unlimited documents, and the option to add attorneys at $129/month or paralegals at $79/month. The Firm plan runs $599/month with 6 seats, unlimited documents, and audit logs for compliance.
All plans include automated deadline detection, Google Drive and OneDrive sync, calendar integration, and 3 free discovery analyses per month. Annual billing saves up to 17% — Solo drops to $124/month when billed yearly. Start with a 7-day free trial on any plan. No credit card required to begin; we collect one at signup so your access continues without interruption when the trial converts. Cancel anytime before day 7 and you pay nothing.
Security Built for Legal Confidentiality
CourtFlow uses OAuth 2.0 for authentication via Google or Microsoft. We never see or store your password. Documents are filed directly to your Google Drive or OneDrive and never stored on CourtFlow servers. Case metadata — party names, case numbers, deadlines — is encrypted at rest in our database using AES-256 and scoped per firm.
OAuth refresh tokens, which grant long-lived access to your email and cloud storage, are additionally encrypted at the application layer with AES-256-GCM before being written to the database. All traffic between your browser and CourtFlow is encrypted using TLS 1.2 or higher, with HSTS enforced to prevent downgrade attacks. Every database record carries a tenant ID; every query is tenant-scoped at both the API and database layer to prevent cross-firm data leakage. Role-based access control — Admin, Attorney, Paralegal, Read-Only — is enforced at both the API and UI layers. You can revoke access at any time from your dashboard, and all stored OAuth tokens are immediately invalidated server-side.
Frequently asked
Common questions about this workflow.
Does CourtFlow e-file documents for me?
No. CourtFlow analyzes incoming court filings and drafts responses grounded in case context, but human filing is still required. We handle everything after you receive a filing notice from Sarasota County courts — reading the email, downloading the PDF, extracting deadlines, and organizing documents into your Drive. You or your team file the response through the court portal or PACER.
Where do my court documents actually live?
In your own Google Drive or OneDrive. CourtFlow downloads the filing PDF from the Sarasota County court portal (or PACER for federal cases), processes it in memory, and files it directly to your cloud storage in case folders you control. We store only the AI-generated summary and extracted metadata — case number, parties, deadlines, citations — in our database to power your dashboard. CourtFlow holds no document custody. Revoke OAuth and the connection ends.
How accurate are the deadline extractions?
Every detected deadline includes a confidence level and a citation to the underlying Florida Rule of Civil Procedure or Federal Rule of Civil Procedure that created it. CourtFlow is designed as a force multiplier alongside your judgment, not a replacement for it. We recommend attorney review of detected deadlines before relying on them, especially for high-stakes matters. Daily briefing emails summarize upcoming deadlines with urgency coding so you can flag the ones to double-check.
What if I miss a deadline that CourtFlow detected?
CourtFlow is an additional safety net, not your only deadline tracker. We always recommend maintaining your own backstop deadline tracking in your practice management system or calendar. AI-detected deadlines include confidence levels so you can identify which ones need extra scrutiny. Daily briefing emails surface upcoming deadlines with color-coded urgency so you have multiple opportunities to catch them.
Can I use CourtFlow alongside my existing practice management software?
Yes. CourtFlow works alongside Clio, MyCase, Smokeball, and similar systems. We read from your email and file documents to your Drive; your practice management software handles billing, CRM, time tracking, and client intake. No migration required. No duplicate data entry. CourtFlow fills the litigation-automation gap that general tools were never built to fill.
How does the 7-day free trial work?
Sign up, connect your email via OAuth, and start using CourtFlow. You will not be charged for 7 days. Cancel before the trial ends from your dashboard and you pay nothing. No credit card tricks, no auto-renewal surprises. We collect a card at signup so your access continues without interruption when the trial converts to a paid plan.
Ready when you are