Court email automation for Seminole County litigators

A motion lands in your email from the Seminole County clerk. You download the PDF from the court portal, read through it looking for deadlines, calculate response dates against Florida Rules of Civil Procedure, create a calendar event, and file the document somewhere you can find it again. That workflow takes 12 minutes per filing. CourtFlow does it in under 60 seconds. Our system reads your Gmail or Outlook 365 inbox, downloads the PDF from the court portal, analyzes it with Google Gemini to extract case number, parties, claims, and deadlines, files the PDF directly to your Google Drive or OneDrive in case folders, and syncs every deadline to your Google Calendar or Outlook with the procedural rule cited. You retain full ownership of every document. We store only the metadata needed to power your dashboard and daily briefing email.

If you practice in Seminole County Circuit Court, CourtFlow processes state-court email notifications from the clerk's office. If you also handle federal cases, the system reads CM/ECF NEF notifications and downloads filings via PACER free-look links. Every deadline is cited to the applicable rule—Florida Rules of Civil Procedure for state court, Federal Rules of Civil Procedure for federal cases. Confidence levels are included on every detected deadline so you can flag uncertain ones for your own review. Daily briefing emails summarize upcoming deadlines with color-coded urgency, so you see what's due this week before you open your inbox. You maintain your own deadline backstop; CourtFlow is an additional safety net alongside your existing tracking.

CourtFlow is one plan, priced per attorney seat: $149 per attorney for 1–2 attorneys, $119 each for 3–5 attorneys, and $99 each for 6 or more attorneys. Paralegal seats are $79 per month each. Everything is included at every size — unlimited document processing, AI chats and briefs, automated deadline detection with rule citations, AI first-draft responses, multi-attorney case assignment, Google Drive, OneDrive and Calendar sync, daily briefing emails, and 3 free discovery analyses a month. There are no document caps and no feature tiers.

Billed annually, a single attorney is $1,490 a year — $124 a month, saving $298 a year. The 14-day free trial takes no credit card, and the 14 days start when CourtFlow processes your first filing rather than the day you sign up, so setup never eats into the trial. Setup takes under 10 minutes, and you can cancel at any time. Discovery & Trial Pro is available as an optional add-on at $79 a month for firms taking a case to trial.

CourtFlow uses OAuth 2.0 authentication via Google or Microsoft—we never see or store your password. Court PDFs are processed in memory and filed directly to your Google Drive or OneDrive; no documents are stored on CourtFlow servers. Case metadata (party names, case numbers, deadlines) is encrypted at rest in our database using AES-256, and OAuth refresh tokens are additionally encrypted at the application layer with AES-256-GCM before storage. All traffic is encrypted with TLS 1.2 or higher; HSTS is enforced with a 1-year policy. Role-based access control (Admin, Attorney, Paralegal, Read-Only) is enforced at both API and UI layers. Every database record carries a tenant ID, and every query is scoped to your firm only. Signing out immediately revokes your stored OAuth tokens server-side. Administrative actions are logged to an immutable activity log for audit purposes.